What documents to keep?

[Max Clark]

On 7/29/2023 at 10:22 AM, Rick Junkin said:

There's what's required, and then there's what's desired. @EricJ covered the required piece.

I'm in the middle of a panel upgrade and going through the same thing. I'm stripping out all of the old AFMSs and pitching or passing on all of the manuals for the removed avionics and other equipment. Unfortunately that is being replaced by even more documentation for the new equipment. I keep all of the 337s, 8130s, replaced parts tags, receipts and other miscellaneous maintenance documents in sheet protectors in a large binder, mainly just to have a complete detailed historical record of the stuff done/added to the airplane.

I know you're talking about historical materials you already have, but I also I keep documentation in a small binder in the airplane of the things that I would like to see if I were looking to buy my airplane. Things like:
1. Oil change interval history
2. Aircraft flight time log to show airplane is flown regularly
3. Detailed squawk and disposition log of all the little things and details that don't make it into the log book entries

Here's an old example page. I changed the oil and entered that on the next page (not shown). WBNF is "work before next flight" and NTDF is "not to delay flight". Squawk details are written up on a different form under the Squawks tab.

Cheers,
Rick

Rick would you be comfortable sharing your templates? I'm building docs right now for my plane and love this idea.

Thanks!

[varlajo]

I toss any paperwork related to equipment no longer installed on the plane, but that's about it. 

[Rick Junkin]

3 hours ago, Max Clark said:

Rick would you be comfortable sharing your templates? I'm building docs right now for my plane and love this idea.

Thanks!

@Max Clark Sure, no problem. This year I transitioned to tracking all the data electronically so I'll include the spreadsheet I use for that too. The source spreadsheet documents are in Apple Numbers format and when I converted them to Excel for upload here it moved some stuff around, and the electronic tracking spreadsheet lost conditional formatting features. Let me know if you want the Numbers files and I'll get them to you.

Cheers,
Rick

N1088F Paper Flight and Squawk Log large format excel.xlsxN1088F Paper Flight and Squawk Log 5.5x8.5 excel.xlsx1 - N1088F Inspections, Flight & Squawk Log copy excel.xlsx

[Max Clark]

Very cool thank you. I'll post my final files for anyone who finds this thread in the future.

[varlajo]

1 hour ago, Rick Junkin said:

Sure, no problem.

Very nice!! I use a similar system, but with my favorite six recurrent ADs added to the Inspection/Overhaul Tracker tab.